Six Ways Sponsors and CROs Optimize Site Performance Using Florence’s Site Activity Dashboard

Clinical trial management can be a daunting task, especially when you need to ensure that all your study sites are performing as they should. With so many moving parts, it can be challenging to keep track of all the necessary information to ensure study success. This is where Florence’s Site Enablement Platform can be a game-changer.

Florence’s Site Enablement Platform allows sponsors and CROs to deploy an Electronic Investigator Site File (Florence’s eBinders) and other automated and integrated workflow solutions at their study sites through Florence’s SiteLink. Florence’s Site Activity Dashboard sits on top of this platform to provide the sponsor and CRO deep insights into site and monitor activity across the complete portfolio of studies in a single location.

In this post we’ll highlight six critical insights the platform can provide to help you improve site performance, accelerate studies, and streamline compliance.

1. Know which sites are most attentive to your study.

With Florence’s Site Activity Dashboard, you can easily identify which sites in your portfolio are most engaged with your study.

The platform provides you with real-time data on site logins to the workflow solutions, Electronic Investigator Site File (eISF) document updates, and project task status. By analyzing this data, you can identify sites that are efficient at operationalizing your study, indicating those most likely to consistently lead the pack on time to first patient visit (FPV), regulatory completeness, close-out and other key milestones that indicate a preferred site of choice partner.

Additionally, using this information to predict enrollment numbers and milestone timelines can help you better understand your study’s progress and make any necessary adjustments.

2. Know which sites aren’t paying attention to your study.

Just as important as identifying attentive sites is knowing which sites are not engaging with your study. With Florence’s Site Enablement Platform, you can quickly identify which sites are not logging in regularly, delayed in updating documents, and/or not completing tasks in a timely manner. This information is critical because it can indicate a lack of operational capabilities, which may lead to compliance and enrollment risks.

With this early warning, you can proactively support these sites with resources to get over any critical path hurdles. With visibility into underperforming sites, you can also prepare a rescue site plan if needed.

3. Identify sites that require a lot of monitor/CRA attention.

Monitoring a study site is a time-consuming process, and some sites may require more attention than others. Florence’s Site Enablement Platform allows you to track the amount of time your monitors spend reviewing documents, providing feedback, and ensuring document quality control for each site.

By understanding which sites require more attention, you can determine whether the monitor is not adequately training the site or if the site is experiencing other challenges. This information can help you provide proactive support to the site to improve performance and reduce monitor time.

4. Identify sites that are not getting enough monitor attention.

On the other hand, Florence’s Site Enablement Platform can help you identify sites that are not receiving enough monitor attention. These sites may be underperforming, and compliance and enrollment risks may be going unnoticed.

By understanding which sites are not receiving enough attention, you can identify under-performing monitors and take necessary actions to address any potential risks.

5. Identify sites that may create compliance and regulatory findings risk.

Regulatory agency visits are always a concern in clinical trials, and the last thing you want is to be caught off guard. With Florence’s Site Enablement Platform, you can view document statuses across every site in every study. This feature allows you to quickly identify which sites have outstanding, expired, incomplete, or open QC task documents.

This real-time visibility into document statuses ensures that you are never caught off guard during a regulatory agency visit to the site and are inspection ready at all times.

6. Identify sites that could delay your close-out and submission dates.

Finally, Florence’s Site Enablement Platform enables you to see the status of every eISF document across every site that will get placed in your final eTMF and regulatory submission. This feature allows you to understand which sites have documents outstanding, incomplete, not reviewed, or with pending tasks.

By knowing which sites have potential document problems ahead of close-out, your CRAs and monitors can address these issues in real-time, enabling you to more quickly get the TMF complete for submission.

What’s Next?

Florence’s Site Enablement Platform offers a cutting-edge solution for clinical trial management, empowering you with real-time data to efficiently monitor and manage your study sites. With the platform’s user-friendly interface, you can easily identify high-performing sites, those in need of extra attention, and those that may pose compliance and regulatory risks.

What’s more, Florence is the top-rated provider for ease-of-use and quality support by research sites, with over 93% of new sites adopting the platform. With over 12,000 sites in 45 countries already active, Florence helps you get started with rapid site adoption.

By proactively supporting underperforming sites and identifying potential risks early, you can take prompt action to prevent these issues from escalating. Florence’s Site Enablement Platform can help you improve site performance, accelerate trials, and streamline compliance, leading to successful study outcomes.

Take the first step towards enhancing your clinical trial management today. Click here to schedule a demo and discover how Florence’s Site Enablement Platform can work for you.