Allergy & Clinical Immunology Associates (ACIA) needed to say goodbye to their paper password notebooks, but weren’t sure how. Sue Shidel, a seasoned Managing Research Coordinator, oversees all ACIA’s clinical trials and felt first hand the frustration that comes from trying to keep up with study logins and passwords. Sue received an email, inviting her to sign up for StudyOrganizer™, and her first reaction was, “are you serious? This is free?”

Before integrating StudyOrganizer into their workflow in early 2023, Sue and her team relied on outdated methods, primarily using physical notebooks to manage the myriad details of their studies. With multiple links and documents associated with each trial, the team struggled to stay organized and efficient.

“There are so many links a site is provided for any given study, it’s nearly impossible to keep track of them all manually,” Sue shared. “With Florence, I just plug them all in, and they’re there for the entire team to access.”

Setting up the platform was a breeze, and any questions they had were quickly addressed by the responsive support team. The transition was seamless, even with staff turnover, as adding new team members to the tool was a simple process.

Reflecting on her experience with StudyOrganizer, Sue highlights its transformative impact on their clinical trial operations. The platform has become indispensable, saving the team valuable time and minimizing frustration. Instead of rummaging through notebooks or endless email chains, Sue and her team now benefit from instant access to all study-related information at their fingertips. From accessing electronic data capture (EDC) systems to facilitating communication with principal investigators (PIs), StudyOrganizer has streamlined every aspect of their workflow. The benefits are not just anecdotal; they translate into tangible time savings.

“When I was using my password notebook, I spent too much time flipping through pages trying to find the right logins. Now, everything is in one place, which saves me time and gives me confidence that I’m using the correct information every time. I’m absolutely addicted; there’s no way I could live without it.” This newfound efficiency not only boosts productivity, but also instills confidence in the team, knowing they have a reliable tool at their disposal, providing them with reliable data.

As a champion for StudyOrganizer, Sue sees potential for even broader adoption across the industry. She has already begun advocating for its use with external stakeholders, including sponsors and monitors, recognizing its potential to revolutionize the entire clinical trial ecosystem. In response, many monitors are exploring the opportunity to swap out cumbersome, confusing methods for the ease and simplicity of StudyOrganizer.

Sue Shidel’s journey exemplifies the transformative power of innovative technology in clinical research. By embracing modern solutions like Florence StudyOrganizer, organizations like ACIA can streamline operations, enhance collaboration, and ultimately accelerate the pace of clinical research.